What do Tempolia’s cash and client working-capital indicators measure?
The cash-optimisation block follows the cycle from work performed to customer payment. It deliberately separates work still waiting for an invoice from amounts that have already become receivables. This is a management snapshot at the displayed date, not a complete accounting calculation of working capital.
Exceptional-items balance and draft invoices
The first card shows two distinct pieces of information without adding them:
- exceptional time and expense entries waiting to be billed: only entries marked Exceptional, valued at their selling value and not yet included in an issued invoice;
- draft invoices to approve: invoices already prepared but not yet issued.
Within this precise scope, the amount sometimes called WIP is therefore the stock of exceptional items waiting to be billed. It is not all work started, all actual time, or cost-valued accounting work in progress.
The over-30, over-60 and over-90-day buckets and the oldest-item age apply only to exceptional time and expenses. Age starts from the entry date. Draft invoices are kept separate so that they are not counted again in this ageing.
Fixed fees: reconcile work value and invoicing
For fixed-fee work, Tempolia calculates current boni-mali = invoicing issued excluding tax − commercial value of work. A negative amount means work is ahead of invoicing; a positive amount means invoicing is ahead of work.
Current boni-mali + exceptional-items balance = boni-mali after adjustment, if the displayed balance is invoiced at its displayed value. Draft invoices are not added again: they are a preparation status that may overlap with items being processed.
After invoicing: trade receivables
The “After invoicing” card shows open trade receivables including tax, split between overdue and not yet due, together with the number of debtor customers. Once an invoice is issued, it leaves the pre-invoice balance and enters receivables. Recorded and correctly matched payments then remove it from the outstanding balance.
If the amount looks too high, first check that payments have been recorded and matched. The FAQ about collections and aged receivables explains this process.
Indicators expressed in days
- Exceptional items / 12-month invoicing = balance excluding tax ÷ invoicing excluding tax over the last 12 months × 365.
- Boni-mali / annual budget = current boni-mali ÷ the year’s invoicing budget excluding tax × 365.
- Boni-mali / 12-month invoicing = current boni-mali ÷ invoicing excluding tax over the last 12 months × 365.
- Receivables / 12-month revenue = receivables including tax ÷ revenue including tax over the last 12 months × 365.
Boni-mali days remain signed: a negative number means work is ahead, while a positive number means invoicing is ahead. The two bases compare the position with both the annual plan and the actual invoicing pace. Tempolia does not produce an artificial total across these measures because boni-mali, exceptional items, drafts and receivables may overlap or use different tax bases.
Working capital may also include customer advances and other operating needs and resources. The dashboard locates the two main waiting areas in the customer cycle; it does not replace an accounting reconciliation.
How to use the view
Start with the oldest values: check the customer, engagement, Exceptional status, evidence or milestone awaited and the owner of the next action. Then review draft invoices waiting for approval and overdue receivables.
The buttons below the cards open reports for exceptional time waiting to be billed, exceptional expenses waiting to be billed and aged receivables for the same scope. See also the checks that determine whether a time entry is included in billing and reports by customer, engagement or collaborator.